Franking Machine for Your Royal Mail Delivery
Although it is not really difficult to use a franking machine, it is not that simple to use. Beginners is the use of franking machines might think that it just takes putting our mail through the machine and your franked mail is fine. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Here are the basics in using a franking machine.
You cant use a franking machine if you don’t have a mail franking license. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 There are rules to follow when preparing your mail and you should be strict in following them. The license is then provided by the franking machine suppliers.
Then, you should set your machine. Doing a test print is standard before using your franking machine. The machine should then be set to ?0.00. This is the way to ensure that your machine has enough ink. If your mail has marks that cannot be read, then it can be delayed or surcharged. Make sure you get it right because even if you can claim back your franked mail to check the mistakes, they will already charge you 15%.
The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Double check what you have set all the time. Many machines will do this automatically, but it is still worth checking to make sure that the machine is correctly synchronized.
Envelopes or packets that have different shapes, sizes, and colors can make use of labels so that it has a clear and legible mark. The Royal Mail is strict with illegible marks on the mail. Franking machine suppliers or online stores sell these labels for franking. Since there is a great variety in prices, it is good to shop around for your franking machine labels and ink compare prices of different suppliers and choose the most affordable one.
Your envelope should contain a return address. Ask your franking supplier about the latest specifications on return addresses. Incorrect mail cal be delayed or returned to you.
Using red ink for franking marks is the standard and for those using cleanmail products, the ink should be blue. A clear and complete mark must be printed on the right hand corner of your mail.
You can save a lot on your postage fee with a franking machine. You should purchase a franking machine that fits the need of your business. To find out the right franking machine for your business you can check out the different franking machine online.